Employee efficiency and productivity are two defining factors that can shape the success of a business. With how dynamic the work landscape is today, it has become a must for all companies to be armed with the right tools that can help make their operations better. 

In this article, we will talk about work order management tools and how they can optimize your workflow.

What is a Work Order Management System?

Transparency is a crucial aspect of a productive workplace, and a work order management software is the best platform to advocate a culture that puts this value first. 

A work order management system like Capataz can be used for different functions within a company to improve productivity and efficiency. Capataz primarily helps teams keep track of work order completion, which would typically require manual documentation, filing, and processing, among others.

With Capataz as your company’s official work order management system, company supervisors can assign work orders to multiple employees. All necessary information and files about the work order in question will be filed conveniently for easy access of all employees involved in the project. 

Examples of Work Order Management Tools

Some examples of workplace management tools you can enjoy with Capataz are the following: 

Percentage completion tracking

The system tracks the percentage of the work order completion for everyone’s reference so that all are on the same page. Upon its completion, members can review how much time was spent on each task. This will be especially useful for improving internal processes for future projects or campaigns as it can offer baseline information to assess.

Performance review

Supervisors can easily provide rating and performance review for the completed work order. Feedback in the form of stars or questionnaires are available, and will appear on the profile of the employee to promote transparency, accountability, and quality performance. 

Work order billing

Capataz was designed to be as comprehensive as possible in order to best address any and all concerns that may arise regarding work order management. This feature highlights important information about your project, such as:

• Work Order’s Duration
• Severity and Priority
• Facility
• Costing
• Assets and Consumables
• Time Logs
• Messaging
• Assigned Users

With Capataz, you can also generate monthly reports on all billed work orders.

Stay Efficient With Work Order Management Tools

The perks of having a work order management system can pretty much be summed up in two words: automation and organization. 

In a time when workplace management changes as fast as consumer behavior and other digital trends do, time and organized data can make or break any business. 

Let’s dive in on the specific pros of having this type of software in your arsenal: 

It saves you time

Imagine still using manual processes in running your business. Not only will this cost you time—which is the most important resource of all—it also stops you from better using your manpower for other tasks. 

Having a work order management system can help boost your workforce's productivity ten-fold. 

It’s less error-prone

If not entirely error-free! The beauty of automated work order management systems is that they are all digital, meaning they are safe from physical damage and manual errors. 

If you have a business that regularly crunches numbers, this is something that should be a high priority for your operations. 

It improves work delegation

Are you one of the many businesses that have pivoted to a remote work setup in the Philippines? If yes, then you probably know how extra challenging it is to assign field workers. 

A remote workplace management system that can be easily accessed by anyone, anywhere makes it easier to delegate projects to staff because you can see and manage work assignments in one place.

Of course, these are just some of the perks that a work order management tool can provide. With Capataz, our mobile application can provide these advantages and more. 

Get More Out of Work Order Management with Capataz

If you subscribe to Capataz, you don’t just get your regular, run-of-the-mill work order management. We give you options to maximize our platform for your business efficiency. 

You can easily track the time, attendance, and even location of your employees in one central platform. Even reporting is a breeze because our app will do the heavy lifting of generating reports for you.

Interested in learning more about how you can use Capataz to optimize your business? Book a free demo with us!